General and Administrative
Performs various administrative and clerical duties in the accounts payable/receivable area.
*Responsible for preparing and maintaining accounts reconciliation and reports for various A/P related general ledger accounts.
*Prepares various accounts receivable reports and analyses, giving information relating to customers’ accounts to authorized personnel.
*Maintains accounts payable files.
*Assists the Controller and General Manager in the review of expense items on the market P&L.
*Ensures that the A/P voucher and report filing system is accurate and orderly.
*Prepares weekly and monthly statistical reports as required by supervisor.
*Receives and/or records currency and checks received in payment of accounts receivable; posts payment to customer accounts, prepares bank deposits, computes discounts, and prepares adjustment notices for over payments and under payments
*Verifies collection agency statements; prepares report of written-off accounts; maintain communications with collection agencies.
*Maintains and processes purchase order receipts/invoices.
*Verifies accounts are in compliance with company credit and collection policies.
*Maintains records, logs and files according to established system.
*Processes credit applications including checking credit references.
*Handles routine inquires.
*May make outgoing calls to delinquent customers and make payment arrangements.
*May prepare bank reconciliation.
*May processes checks.
*May perform other functions as assigned by the designated manager
*A high school diploma or equivalent.
*A general knowledge of simple clerical routines and use of office equipment.
*Ability to interact with the public, either on the telephone or in personal contact.
*Effective interpersonal and communication skills.
*Must be able to sit in one location for extended periods of time.
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